Plan a Great Committee Meeting

First time drafting a meeting agenda? Where do you start? No worries. Here are some things to think about to get you started. 

WHY ARE WE HAVING THIS MEETING?

Getting people together to share experiences, learn and plan are the foundation of leadership groups during the campaign and in our union.  Answer these two questions: 

  1. Who do you want to attend and what do you want the group to accomplish together?
  2. Why is it important to have this meeting now?

WHO’S COMING?

Who will be attending the meeting? What departments? How many do you expect? Do people already know each other or not? Keep this in mind when you plan the agenda.

WHAT’S our OBJECTIVE?

What do you want to accomplish at this meeting? How will it help the campaign? What will others gain from this meeting?

CREATE A ONE-ON-ONE OUTREACH PLAN

Involve as many people as possible in the plan for a successful turnout. People should take individual assignments and be clear about the message. Follow the rules for a successful turnout.

DEVELOP A WRITTEN AGENDA

Engage leaders in the process of writing an agenda.

CREATIVELY INVOLVE OTHERS IN THE PLAN

In addition to turnout, engage your co-workers in the logistics of the meeting and get everyone’s input and participation, from room reservation to agenda. Delegate tasks before, during and after the meeting.

PREPARE PEOPLE FOR SUCCESS

Set aside time to practice for anyone who has a speaking role or is taking on a new role during this meeting. 

HAVE AN AFTER-MEETING PLAN

Is the purpose of this meeting to plan an action? What will be the next steps? What sort of commitment will be required to make it successful? What follow-up will be needed? 

DEBRIEF WITH YOUR TEAM

After the meeting, get together with everyone who made it happen, debrief how it went and what follow-up is needed.